Using WebEx for Online Meetings
There are a few different online meeting planning applications available. I choose WebEx because they have proven to be the easiest to use. From scheduling online meetings on WebEx to conducting a presentation or training online for 2-20 people, I have never had any issues. WebEx is the easiest platform to use for sales teams.
WebEx meetings are a quick and efficient way of providing information to people that could be located in one office or spread across the entire world. As long as you have an internet connection, you can join or host a meeting from anywhere. In my job I do a lot of sales and technical trainings and traveling all over the US for a hour long training is not realistic. WebEx brings the training to our partners in an unobtrusive way. For all I know you could be sitting in your pajamas and I’d never know. (I don’t want to know either.) I try to schedule all of my meeting a few days if not a week in advance and I was spending too much time after the fact, creating WebEx sessions for each of them the day of the meeting. As you can imagine this caused some confusion and was not a great use of my time let alone not giving the access to my attendees far enough in advance.
WebEx Outlook Integration
Sure the web interface for WebEx is easy to use but there is nothing easier than me using the email client (Outlook) to schedule time with a group of people and having a WebEx meeting added at the same time. After setting up the WebEx profile, you will have a new little bar added at the top of outlook.
When you open up a new add appointment window, you go about your normal scheduling process. Picking a subject, who you want to invite, start time/ end time and then if you want, put some information of the meeting in the body. Before you send and save, click the little WebEx ball and make sure the password and phone information is correct. If all looks good send off the meeting and the WebEx plugin will auto insert the meeting information to the appointment before it send out to the others for acceptance.
Pass the WebEx Ball
Depending on the presentation or training I am doing, I will have an engineer on the call with me also incase any real techie questions get asked. I can handle the general stuff ut when a partner/customer starts talking about multiple server OS migrations into a virtual machine, I am lost. When that happens, WebEx allows me to ‘pass the ball’ virtually to my engineer and they can take control of the online workspace launching a demo of the product to show how specific scenarios will play out.
Passing the ball in WebEx has saved me countless times.
Record your meetings
I haven’t done this yet but it seems pretty straight forward. I would like to record some standard presentations so people can view them at will but it may be a while before I get to that. Besides having a presentation ready or a demo canned and ready to go, all you need is a microphone for your computer and you are ready to rock.
The recording function looks fairly easy to use and looks like any other media player/recorder. Just click record and start the meeting. Once you are done, WebEx has the tools to edit if necessary and then you can post the file (which is saved to your computer) online for everyone to watch. People will need to have a WebEx player installed but that’s a small download.
WebEx is flexable
As I said, I have been using WebEx in some fashion for a long time mostly for sales presentations and now trainings and more in depth meetings with people from different locations at once.
How do you use WebEx?
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